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Music Education: Get Organized with Moosic Studio for iPad!
Lynda Arnold on Sat, June 8th 4 comments
So you're a teacher or a trainer... finding student/client scheduling takes up a lot of time and is tricky to stay on top of? Moosic Studio for iPad could be for you. Lynda Arnold checks it out.

Moosic Studio Logo


Moosic Studio is a student scheduling and assignment App for private music teachers who run their own studio. Carlos, the producer and head developer of Moosic studio, let me give the App a test run with my current student load the past couple months and I am very pleased with the results. He decided to develop the App when he observed his wife Margaret, who is a private music instructor, using a variety of different ways to monitor and track her students. The first version and subsequent update this past month have nailed it so well I’ve already stopped using my daily planner that I’ve been relying on for years!


The Challenges of a Private Instructor

Past Way of Organizing.

Past Way of Organizing.


Private music instructors have quite a bit to organize on a weekly basis. Students need to be scheduled at a reoccurring weekly time. Assignments and progress need to be tracked so I can plan for the lesson the following week. Cancelled lessons and scheduling make-ups are an inevitable part of this process. All this can clutter the mind and daily planner with scratches and scribbles leaving us teachers juggling our studio management week to week instead of being in control of it from one central location. In addition, this can take away from the quality and focus of our teaching – the reason we do this in the first place!


Enter Moosic Studio

Here are some of the main components of the Moosic Studio App:

Dashboard

Moosic Studio Dashboard.

Moosic Studio Dashboard.


The Dashboard shows an overview of your studio and includes your projected income for the month, lessons remaining in the week, number of active students on the schedule and the number of items in your music library. The projected income changes depending on how many cancellations there are in the month if you are the type of teacher that charges per lesson. The music library is a reference list of books and materials that you assign to students.


Student List

All active, inactive and wait-list students are entered here in detail. Under each student you include contact information, instrument grade level, skill level, etc. as well as create Lesson Events for each student in a sub page which includes the day of the week, time, frequency (weekly, bi-weekly, etc), lesson cost and more. Lots of great details here including access to the students overall Assignment Sheet. You also define a ‘Start Date’ and ‘End Date’ for the lessons that can be a little confusing. I’ll address this later.

Student Assignment Sheet.

Student Assignment Sheet.


Schedule

Weekly Schedule.

Weekly Schedule.


Once you have entered all this information for your students, they show up in a weekly schedule by Date and Day of the week. From this view, you can cancel or swap the lesson. Selecting a student by hitting the name takes you to another sub page where you enter all the related information for the student’s lesson that day: Attendance, Books, Assignments and even Audio and Video Recordings. One of the great features of the App is the teacher’s ability to record audio and video of or for the student right in the App for reference later. The Moosic Studio scheduler is directly linked with iCal on my iPhone so I can edit and make changes from there when there is a lot of cancellations and/or switching of times on a particular day. Very Handy! It would be great if those changes also showed up back in the Moosic Studio App though.

Student Assignment Page accessed through Schedule Page.

Student Assignment Page accessed through Schedule Page.


Parent/Paying Party List

In this window, you add Parents contact information for billing. I’ve kept various spreadsheets and written lists of contact information in the past and this eliminates both. I would suggest keeping updated parent contact information in your smartphone as well.


Coming Attractions and Room for Improvements

There are a couple features that are a bit confusing and need some work around in the Lesson/Event section where you input the student’s lesson time. In order for the lesson to show up weekly and at the same time, I have to set the ‘Start Date’ and ‘End Date’ months in advance, like April – December. Otherwise, you’ll wind up making Lesson/Events every week or month and with 30 plus students that’s cumbersome. When you make a Lesson/Event, there is no way to edit it. You just have to erase it and start over, or make another one and cancel the other lessons on the schedule page. I’d love it if I could edit the current Lesson/Event if I just had to change a student’s lesson time one half hour for example. I’m sure there is a work around for this since I deal with schedule changes weekly with a percentage of my students.

I am most looking forward to the upcoming Invoicing update. The next release will enable teachers to send invoices to clients, capture check images, track studio and student expenses and also offer alerts when an invoice is overdue. I can’t tell you how this feature will revolutionize the way I hold my students and parents accountable for paying in full and on time every month. 

All this in one App for $39 is a great deal. Check out Moosicstudio.com for more information and access to customer service from the developers. Forget about hiring an intern or secretary and check it out teachers!

Download Moosic Studio on the App Store.

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Comments (4)

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  • Magic Fingers
    Very cool! The ability to catch video and audio through Moosic Studio is another feature that I just saw after visiting their website. I don't own an iPad, but I do have an iPhone, so it looks like over time, the app will be updating features via both i-platforms, which makes this a one-stop shop for handling all of my teaching needs from, student lesson plans, to collecting money, to re-scheduling lessons. I too use multiple options for daily planning, so this is a welcomed solution.
    • 6 years ago
    • By: Magic Fingers
    Reply
  • Lynda Arnold
    I agree Magic Fingers! I'm glad you find this a useful tool :)
    • 6 years ago
    • By: Lynda Arnold
  • Moosic Studio
    Lynda, I wanted to respond to a couple of your comments in the review. We require a start / end date for long term lessons because we've found that the majority of teachers who teach weekly lessons do so because they match the school year. After this "season" is over and the next one begins, schedules tend to change due to other student activities, tuition is adjusted, etc. In that case, the teacher would have to create a new lesson to match the new schedule. Regarding editing lessons, we do that because basically Moosic Studio is a database application that generates everything on the fly. If any of the lesson details change, those changes are made for the ENTIRE lesson event: past, present and future lessons. So if you go and change the cost of the tuition from flat-fee (monthly) to per lesson fees in the middle of the year, you wind up compromising all the historical for that lesson. That would effect financial reports and potentially make them completely inaccurate. Now that the Financial Update is coming along nicely, I've been putting some thought into ways we can make the lessons more convenient for editing/change. The majority of users' issues are when they are first learning how to use the program and create lessons. Maybe we allow editing for a short period of time or allow editing before they actually enter lesson assignments for that lesson. Or allow editing up to the moment the first lesson starts. Regarding rescheduling … We will be offering a way to reschedule easily in the near future, but here is a tip from a user (Beth T.): "I've read a few comments on blogs, etc. about difficulties in rescheduling students. One little "fix" I've done for this is to schedule a "dummy" student with a regular spot if I have a gap in my schedule that I'm willing to give up, and then just swap a student into it. For example, I finish at 8:15 on Wednesdays, but I'm willing to teach until 9, in a pinch. I've created myself as a student & assigned myself for 8:15-9:00 weekly on Wednesdays; if "Johnny" needs that spot, I'll swap Johnny & myself and then Johnny shows up in that spot. Just a thot!" Thanks again! Best, Carlos
    • 6 years ago
    • By: Moosic Studio
    Reply
  • Lynda Arnold
    Thank you Carlos for providing answers to some of the questions/concerns I found when using Moosic Studio. You provide some great advice and helpful workarounds for teachers who may be unsure how to set up their schedule best. I look forward to the financial update and thanks again for developing such a useful App for music teachers!
    • 6 years ago
    • By: Lynda Arnold
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